Time Off Cloud Portal Update – Email Approvals, Automatic Leave Program Assignment and More

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 by Time Off Cloud

Approve or decline graphic on Time Off Cloud's website

First and foremost, we hope that everyone is staying safe and healthy during the COVID-19 pandemic.

We are excited to share some of the new features that we recently added to Time Off Cloud! The features are all based on the great feedback that you have provided.

Time Off Email Approvals

A manager now has the ability to approve or decline a Time Off request directly from the email request. The new email request format contains any Potential Conflicts and Warnings. As a result, the manager has the same information at their fingertips that they would have in the Portal.

To enable this feature, go to Settings -> Rules and select “Approve Time Off From Email Requests.”

Automatic Assignment of Leave Programs

We added a feature to Leave Programs allowing automatic assignment of a new Leave Program based on an employee’s years of service. These options are located in the Leave Program Edit screen.

The system will automatically change the employee’s Leave Program based on their hire date. The automatic assignment is dependent on the company policies for Accrual Year Rollover Mode.

More information can be found in the following KB Article:

Employee Terminations

No one wants to say goodbye to an employee. However, proper record keeping is important in this situation. Time Off Cloud now allows for employee terminations. This will stop the employee’s accruals as of the termination date. Any accrual reporting will be based on the termination date. There is a terminate button on the Employee View screen.

Read Only Department Manager

A Manager can now be set to “Read Only.” This role will allow the user to do everything a Manager can do today, with the exception of approving and declining Time Off. This gives a user the ability to see everything a Manager sees, including Time Off request emails.  They will not, however, have the ability to approve or decline Time Off.

Borrowed Time

The Leave Type Policy editor has the option to carry over negative balances to the future accrual year. If this option is set, a negative balance will be shown as “Borrowed” and counted against Available Time when the Accrual Year is closed. This has always been the default behavior. By setting this option to No, the negative value will not be carried into the following Accrual Year.

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Time Off Cloud

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