Employee Time Off Management Features

Time Off Cloud has been a wonderful tool for our organization! Prior to using this method, we used paper to keep track of employees’ time off. Now, with a simple click of the app or online dashboard, employees can conveniently request time off and they know exactly what is in their balance. Another great addition is that management can approve employees’ request conveniently. This app is wonderful, and I’d highly recommend it to anyone who is looking for easier management and simplicity.

Heather Suhr

Features you can look forward to
when you introduce Time Off Cloud to your organization:

Time Off Requests

Employees can enter time off requests through the portal or from their mobile devices

Request history is stored within the platform – no more PTO tracking spreadsheets or paper files

Employees know what they are entitled to with customized leave programs assigned by role, tenure, or other characteristics

It’s easy to make manual adjustments when unique circumstances arise

Administrators and managers can enter time off requests on behalf of an employee if needed

Administrator Org Chart

Organization and Approval Workflow

Create org charts right in the system to ensure requests go to the appropriate leader

Never lose another employee’s time off request with advanced PTO management software

Managers get instant notification of requests and the option to approve online or via email

You can automate approval of specific time off categories like sick time, bereavement time, and jury duty

Calendars and Sharing

No more wondering where your employees are – customized web calendars show who is off and when

Administrators gain insight into the entire organization through enterprise-wide time off calendars

Managers can view a department or team-specific calendar to support decision-making on time off requests

Employees have calendars of their own to keep track of their time away from work

Dashboard with Calendars and Sharing Options
Administrator Leave Policy Editor for Automated Calculations

Calculations, Balances, and Reporting

Balances are calculated in real time and are always up to date in the web, apps and reporting

Allocations and accruals are calculated correctly, saving you the time of manual PTO tracking computations

Powerful reporting tools give you deep understanding of when and how much time off employees are taking

All transactions are tagged with date and user details, which is critical for issue resolution and auditing

Time Off Cloud Features…


iOS, Android, and Web Access

Time Off Request and Approvals

Administrator and Manager Dashboards

Employee Self-Service

Employee and Manager Notifications

Shared Calendars

Org Charts

Realtime Balances and Reporting

Unlimited Administrator Support

Leave Calculations and Policies

Fiscal/Accrual Year, Employee Hire Date, Benefits Start Date, or Custom Date calculations

Up to 12 color coded Leave Types (ie. Vacation, Sick, Personal, etc) per Policy

Time Off Request Auto Approval (optional)

Enable / Disable accrual calculations per Leave Type

Hours / Days accrued per year and schedule (Daily, Weekly, X days, etc)

Carryover over balances with maximums and expirations

Negative time

Automatic assignment of Leave Program based on years of service

For Administrators

Manage Leave Policies

Invite and Manage Employees including Onboarding and Termination

Manage Time Off Rules

Create Time Off Requests on behalf of an Employee

View and Adjust Accruals

Time Off Conflict Detection and Warnings

Manage Company Holidays

Manage Company Org Chart

Multiple Department Managers

Manager System Configuration

Time Off Request Approval, Management, and Reporting

Employee, Department, Accruals, Forecast, and User Activity Reporting

View and Manage Department Notices

Private Messaging

Year End Processing

For Managers

Employee and Accruals View

Time Off Request Approval, Management, Workflow, and Reporting

Create Time Off Requests on behalf of an Employee

Calendar View and Sharing

Multiple department managers

View and Manage Department Notices

Private Messages

Employee, Department, Accruals, Forecast, and User Activity Reporting

Option to Approve from Email

Time Off Conflict Detection and Warnings

For Employees

Time Off Requests, Management, Workflow, and Reporting

Realtime Accrual Balances

Calendar View and Sharing

Upcoming Events View

Notices View

Private Messages

iOS and Android Mobile Apps

We needed an extremely simple way to track our employees’ vacation time. Previously it was just written down on paper. New ownership of the company took place and brought us to 21st century. I was tasked with finding a better method. Once we established a concrete company policy, it was very easy to implement and set up our Dashboard. I have not had one complaint regarding the usage of the software.

Jenny D
Jeni Davis

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