Time Off Request Management System

With a time off request management system you can easily provide your employees and managers with the web and mobile tools they need to request, approve, track, and report on time off.

Time Off Request Management System

Paid Time Off Tracking

With Paid Time Off (PTO) Tracking and Reporting from Time Off Cloud you can easily provide your employees and managers with the web and mobile tools they desire to request, approve, track, and report on time off.

In fact, Time Off Cloud supports both Paid and Unpaid Time Off. You can create Leave Programs that mix and match these types of leaves with ease.

Time Off Cloud Benefits for You!

  • Powerful Leave Program Editor which allows you to easily customize the system for individuals and groups.
  • Org Chart to visualize your organization, departments, managers, and employees.
  • Easy self-service options for employees via their iOS and Android mobile phones or web browser.
  • Automations reduce work and increase accuracy across your organization. Time Off Cloud supports the needs of a 5 person startup up to a 2500+ person enterprise.

These are the paid time off tracking solutions 

you can look forward to with Time Off Cloud:

Time Off Requests

  • Employees can enter time off requests through the portal or from their mobile devices
  • Request history is stored within the platform - no more PTO tracking spreadsheets or paper files
  • Employees know what they are entitled to with customized leave programs assigned by role, tenure, or other characteristics
  • It’s easy to make manual adjustments when unique circumstances arise
  • Administrators and managers can enter time off requests on behalf of an employee if needed

Organization and Approval Workflow

  • Create org charts right in the system to ensure requests go to the appropriate leader
  • Never lose another employee’s time off request with advanced PTO tracking workflows
  • Managers get instant notification of requests and the option to approve online or via email
  • You can automate approval of specific time off categories like sick time, bereavement time, and jury duty

Calendars and Sharing

  • No more wondering where your employees are - customized web calendars show who is off and when
  • Administrators gain insight into the entire organization through enterprise-wide time off calendars
  • Managers can view a department or team-specific calendar to support decision-making on time off requests
  • Employees have calendars of their own to keep track of their time away from work

Calculations, Balances, and Reporting

  • Balances are calculated in real time and are always up to date in the web, apps and reporting
  • Allocations and accruals are calculated correctly, saving you the time of manual Paid Time Off (PTO) tracking computations 
  • Powerful reporting tools give you deep understanding of when and how much time off employees are taking
  • All transactions are tagged with date and user details, which is critical for issue resolution and auditing

A glimpse at the Leave Settings

Vacation, Sick, Personal, Work From Home (WFH), Comp Time, and more…

Time Off Cloud allows you to configure the Leave Programs to support any situation that you have and doesn’t force you into one “cookie cutter” set of policies. This level of flexibility allows you to support the business today and into the future.

Leave Program Editor Settings

Calculate the return on Your PTO System Investment

The amount of time your administrators, managers, and employees spend dealing with time off requests and PTO tracking is quite frankly…  Shocking!

You don't have to take our word for it...

Heather S.


Time Off Cloud has been a wonderful tool for our organization! Prior to using this method, we used paper to keep track of employees’ time off. Now, with a simple click of the app or online dashboard, employees can conveniently request time off and they know exactly what is in their balance. Another great addition is that management can approve employees’ request conveniently. This app is wonderful, and I’d highly recommend it to anyone who is looking for easier management and simplicity.

Missy R.


We are so glad that we found Time Off Cloud. It has everything we were looking for to manage and track PTO for our employees. The set up was not difficult and our employees find it easy to use. The support team has been great – always responds promptly to questions! The price is reasonable and we highly recommend Time Off Cloud!

Jeni D.


We needed an extremely simple way to track our employees' vacation time. Previously it was just written down on paper. New ownership of the company took place and brought us to 21st century. I was tasked with finding a better method. Once we established a concrete company policy, it was very easy to implement and set up our Dashboard. I have not had one complaint regarding the usage of the software. I will be anxious to see how seamless going into the new year will be.

Philip B.


Time Off Cloud changed our HR depts lives. Instead of 10 spreadsheets tracking all time off we now have everything is one secure organized location. We also have no more need for a paper trail every time an employee takes off. But the best will be when our fiscal year ends and all our numbers will update automatically. Of course our auditors may be more happy with Time Off than we are.

Julie J.


So far our company is very pleased with the system and the support.