Implementing a PTO Tracking System: Part 4

Published on 

 by Time Off Cloud

Implementing a PTO tracking system guide by Time Off Cloud image

Creating a Painless Paid Time Off Process with Automated Time Off Tracking Technology

Now that you know what your time off program looks like and how you will impact your business, the next step is to create a plan to make managing time off completely painless. Traditional, spreadsheet-based time off tracking is labor-intensive, and the likelihood of errors is close to 100%. Make life easier for your employees – and your managers – by implementing an absence management platform that automates these processes. Here’s how. 

Quick Guide to Selecting a Time Off Tracking System

Automated PTO software manages time off requests, tracking, and balance calculations for you so you can focus on business activities. The next step in this process is choosing a platform that has the features you need at a price that fits your budget.

Begin by listing your must-have features and then compare your list to products available from reputable vendors. Next, consider the benefits of a cloud computing/SaaS platform vs. in-house PTO software. Most companies prefer cloud-based options because setup and maintenance are much simpler. Updates occur automatically, and users can access the PTO software anytime, anywhere. 

Review prospective vendors’ pricing structures and determine how the total cost affects the speed at which you realize a return on your investment. That’s important in making your final selection. 

Are You Sure You Chose Wisely? 

Don’t commit to a particular platform until you have seen it in action. Reputable vendors will gladly schedule in-depth demonstrations during which you can ask all of your questions. 

Some points to examine as you move through the demo include system requirements, whether and how the platform can support the unique features of your business, and how the number of employees who will use the platform affects pricing. 

While you aren’t making a permanent commitment when you choose a PTO software vendor, getting it right the first time can save a lot of trouble down the road. Don’t agree to implement any platform until you have tested the system in a real-world setting. 

As you launch PTO software trials, prepare the criteria that will define success for your business. During the trial period, ask testers to provide specific feedback on whether and how the platform performs against these criteria. 

At the end of the trial period, you will know for sure that you have selected the right time off tracking for your business. 

No One Likes Change 

No matter how much your new time off tracking system will simplify things for your team, you can expect some pushback if you don’t pay attention to change management during the implementation process. We’ll tell you how to make it happen.

Our next installment: 

Part 5: Creating a Painless Paid Time Off Process Through Thoughtful Change Management

If you can’t wait for the next installment – or you want more detail – we have good news. The full Comprehensive Guide to Implementing a PTO System is available for download today.

Are you ready? Give it a try, today!